Stop Chasing Spreadsheets: Introducing Agent Schedules

The Monday Morning Fire Drill

It's 8:47 AM Monday. You're still on your first coffee when your IC chair messages:

"Our Q3 commitment to Sequoia Fund VII — did we ever receive their capital call notice?"

You scramble. Check email. Search Dropbox. Find a PDF from two weeks ago that never got processed. The call date is... yesterday. You're now late on a $2M capital call.

Sound familiar?

This is what portfolio monitoring looks like at scale:

40+ fund positions
Quarterly statements trickling in over 6 weeks
Capital calls buried in email attachments
NAV reconciliations that "we'll get to next week"
Market data that's perpetually stale

You hire more analysts. They burn out. Things still slip through.

There has to be a better way.

The Problem: Humans Can't Monitor at Scale

Let's be honest about what "portfolio monitoring" actually means:

Weekly Tasks:

Check which funds reported NAV this week
Verify NAV matches your calculations
Update FX rates for multi-currency positions
Flag any funds with concerning metrics

Monthly Tasks:

Chase GPs for missing quarterly statements
Reconcile all reported vs calculated NAVs
Generate LP reports
Review commitment expirations

Ad-Hoc Tasks:

Investigate why Fund X's NAV dropped 15%
Prepare IC memo on portfolio health
Answer auditor questions about data sources

Total time per week: 15-20 hours of analyst time

What actually happens: You do 60% of it. The rest slips. Nobody notices until there's a problem.

The Solution: AI Agents That Never Sleep

Today we're launching Agent Schedules — 6 pre-configured AI agents that run automatically, monitoring your portfolio 24/7.

No prompting. No babysitting. They just run.

The 6 Schedules

1. Missing Actuals Check

When: 1st of every month
What: Scans all funds for overdue GP statements
Output: List of funds with missing quarterly data
Why: You'll know on day 1 of the month which GPs are late

2. Quarterly Wealth Report

When: 5th of Jan/Apr/Jul/Oct
What: Auto-generates a comprehensive LP report
Output: PDF with NAV summary, IRR, TVPI, cash flows
Why: Your quarterly report is ready before you even ask

3. NAV Reconciliation

When: Every Monday at 6 AM
What: Compares GP-reported NAV vs Nagare-calculated NAV
Output: Reconciliation report with variance explanations
Why: Catch accounting errors before they compound

4. Portfolio Health Summary

When: Every Friday at 5 PM
What: Weekly digest of portfolio metrics
Output: Summary of IRR, cash flows, alerts, next week's events
Why: Go into the weekend knowing your portfolio status

5. Market Data Sync

When: Weekdays at 6 AM
What: Refreshes FX rates, indices, and benchmark data
Output: Updated market data across all positions
Why: Your multi-currency NAVs are always current

6. Commitment Expiry Alert

When: 15th of every month
What: Checks for commitments expiring in next 90 days
Output: Alert with fund name, expiry date, unfunded amount
Why: Never be surprised by an expiring commitment

How It Works

Enable in 30 Seconds

Navigate to Settings → Agent Schedules
Find the schedule you want (e.g., "Missing Actuals Check")
Toggle from "Disabled" to "Enabled"
Done.

That's it. The agent will run on its next scheduled time.

Customize Timing

Every schedule can be customized:

Default: Missing Actuals Check runs on the 1st at 9:00 AM UTC

Your preference: Run on the 3rd at 6:00 AM New York time

Configuration:
  Cron: 0 6 3 * *
  Timezone: America/New_York

Get Notified

Each schedule can send notifications:

Email: Summary sent to your inbox
Slack: Posted to #portfolio-alerts channel
In-app: Badge notification with link to results

View Run History

Every run is logged:

Missing Actuals Check - Run History

2025-12-01 09:00 UTC
  Status: Completed
  Duration: 45 seconds
  Result: 3 funds missing Q3 actuals
  → Sequoia Fund VII (Q3 2025)
  → Andreessen Bio III (Q3 2025)
  → Tiger Global XIV (Q3 2025)

2025-11-01 09:00 UTC
  Status: Completed
  Duration: 38 seconds
  Result: 0 funds missing Q2 actuals

Before vs After

Before: Manual Monitoring

Your Monday:

8:00 AM: Open Excel, update FX rates manually
8:30 AM: Check email for GP statements
9:00 AM: Notice Sequoia sent a statement 2 weeks ago
9:30 AM: Manually reconcile NAV (find $50K variance)
10:00 AM: Investigate variance (typo in their PDF)
10:30 AM: Email Sequoia asking for clarification
11:00 AM: Finally start actual work

Time spent: 3 hours on fire drills Proactive work: 0% Stress level: High

After: Agent Schedules

Your Monday:

8:00 AM: Check Agent Schedules dashboard (2 minutes)
8:02 AM: See NAV Reconciliation flagged $50K variance in Sequoia
8:05 AM: Click "View Details" — agent already identified typo in GP statement
8:10 AM: Forward agent report to Sequoia with correction request
8:15 AM: Start actual work

Time spent: 15 minutes Proactive work: Agent caught issue before you knew it existed Stress level: Low

Real-World Impact

Case Study: $800M Family Office

Before Agent Schedules:

2 analysts dedicated to GP chasing and reconciliation
Average 8 days to identify missing statements
4 instances per year of late capital call payments
Quarterly reports took 2 weeks to prepare

After Agent Schedules:

0.5 FTE equivalent (agents handle 75% of monitoring)
Missing statements identified on day 1
Zero late capital call payments
Quarterly reports ready in 2 days

Annual savings: ~$180K in analyst time + avoided late fees

What Users Are Saying

"The Friday Portfolio Health Summary has become my weekly ritual. I actually look forward to it now." — Director of Investments, Single Family Office

"We caught a $2.3M NAV discrepancy that would have cascaded through our entire reporting chain. The NAV Reconciliation agent paid for itself in one run." — CFO, Multi-Family Office

"My IC chair now gets the Quarterly Wealth Report before he even asks. It's changed how he perceives our operations." — Head of Portfolio Management

Getting Started

Step 1: Review Available Schedules

Navigate to Settings → Agent Schedules. You'll see all 6 schedules with descriptions.

Step 2: Enable Your First Schedule

We recommend starting with Portfolio Health Summary — it's low-risk and immediately useful.

Toggle it on. You'll get your first summary on Friday.

Step 3: Customize as Needed

After a few runs, customize timing and notifications:

Move to your timezone
Add Slack integration
Adjust cron expression for your workflow

Step 4: Enable More Schedules

Once comfortable, enable:

Market Data Sync — keeps your data fresh
NAV Reconciliation — catches accounting errors
Missing Actuals Check — stops GP chasing

API Access

For programmatic control, use our schedules API:

// List all schedules
GET /api/v1/schedules

// Enable a schedule
PATCH /api/v1/schedules/{id}
{
  "enabled": true,
  "timezone": "America/New_York"
}

// View run history
GET /api/v1/schedules/{id}/runs

Full documentation: Agent Schedules Guide

What's Next

January 2026

Custom schedules (define your own agent tasks)
Conditional triggers (run only if X condition met)
Multi-fund batch operations

Q2 2026

Schedule dependencies (run B after A completes)
AI-generated insights from run history
Anomaly detection across schedule results

Pricing

Agent Schedules is included in all paid plans:

Boutique: 3 schedules, weekly frequency max
Institutional: All 6 schedules, custom frequencies
Sovereign: Unlimited custom schedules, priority execution

Start Automating Today

Ready to stop chasing spreadsheets?

Enable your first schedule — it takes 30 seconds.

Questions? Email hello@nagarehq.com

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